Bantu Bo Mbuso Accountants is the accounting company South Africa's small businesses rely on instead of a full in-house team — monthly bookkeeping, payroll, company registration, tax returns and the advice that keeps you trading.
SARS-registered accountants
Serving clients across South Africa
No jargon, no surprises
The full accounting job, not just tax
From a single tax return to a full set of monthly books, we take the admin off your desk and keep you compliant all year round.
Tax Returns
Individual and company returns prepared, checked and submitted before the deadline. We claim every deduction you are entitled to and keep the paperwork on file for you.
Monthly Bookkeeping
Your invoices, slips and bank statements captured and reconciled every month, so you always know what you earned, what you spent and what is left.
Payroll & Payslips
Weekly or monthly payroll runs with proper payslips, PAYE, UIF and SDL calculated and paid over to SARS on time — for one employee or fifty.
Company Registration
Registering a new company or close corporation, plus tax numbers, B-BBEE affidavits and the certificates you need to open a business bank account.
SARS Compliance
VAT and provisional tax returns, tax clearance, disputes and audits. If SARS has sent you a letter you do not understand, bring it in and we will answer it for you.
Business Advisory
Straight answers on pricing, cash flow, buying a bakkie or hiring your first staff member — with a simple plan and a budget you can actually follow.
We started where our clients are
Bantu Bo Mbuso Accountants was opened to serve the businesses that big firms overlook — the spaza shop, the salon, the taxi owner, the young contractor with one bakkie and a dream.
Our founder spent years watching hard-working people lose money to late returns, missing slips, muddled books and letters from SARS they were too afraid to open. So we built a practice around the opposite: plain language, fixed fees and a phone that gets answered.
Today we look after traders, professionals and families in every province of South Africa — from Soweto and Midrand to Cape Town, Durban, Polokwane and the smallest towns in between. Every client gets the same thing — a full set of books kept up to date, payroll and tax filed on time, and someone who explains the numbers until they make sense.
Bantu Bo Mbuso — "people first, paperwork second."
What our clients say
Most of our work comes from people who were sent to us by someone else.
“
I used to dread July. Now I just drop my slips off and Bantu Bo Mbuso does the rest. My return was filed two weeks early and I got a refund I did not even know I was owed.
Thandi MokoenaHair salon owner, Soweto
“
They set up my company, my tax number and my payroll in one month. When SARS asked questions, they answered it for me. That alone is worth the fee.
Sipho NdlovuBuilding contractor, Midrand
“
I finally understand my own numbers. They sit with me, show me the spreadsheet and tell me plainly where the money is going. No jargon, no judgement.
Lerato DlaminiSpaza shop owner, Orlando East
What you pay each month
Our monthly fee follows your business turnover. The more your business turns over, the more bookkeeping, VAT and payroll work there is — so the fee steps up with it. No hidden extras, no surprise invoices.
Turnover R0 – R50 000
R2 499
Per month
Monthly bookkeeping, bank reconciliations and your tax returns filed on time.
Turnover R50 001 – R100 000
R3 899
Per month
Everything above, plus VAT201 returns and a monthly management report.
Turnover R100 001 – R200 000
R4 999
Per month
Most of our clients sit here — full books, VAT, provisional tax and payroll for your staff.
Turnover R200 001 – R350 000
R6 999
Per month
Full monthly books, payroll, SARS compliance and a quarterly sit-down on your numbers.
Turnover R350 001 – R500 000
R8 999
Per month
Everything above, plus cash-flow planning and creditor and debtor control.
Turnover R500 001 – R750 000
R10 999
Per month
Full accounting function with management accounts and budget tracking every month.
Turnover R750 001 – R1 000 000
R12 999
Per month
Full books, payroll, tax and advisory support for a growing, multi-staff business.
Turnover above R1 000 000
Custom quotation
Per month
Send us your latest figures and we will quote a fee that fits the work involved.
Please note: monthly fees are determined by business turnover and the accounting services you need. Additional services — company registration, SARS disputes, audits, once-off tax returns — are quoted separately before we start.
Choose your turnover band and tick the services you need. Your monthly fee is worked out on the spot from our fee schedule — no waiting for a reply. Subscribe and your contract and debit order arrive with the same price.
Professional accounting solutions without monthly subscription commitments. Pick the job you need, pay once, and we complete the work and hand over the paperwork.
Please note: once-off fees depend on the work described, the volume of transactions and the condition of your records. Where a fee starts “from”, we confirm the exact price in writing before we start — never after. Services marked “quotation on request” are priced once we have seen your documents.
These are our published once-off fees. Build your own total in the instant quote tool or subscribe and your contract and debit order arrive with the price.
Your quote, worked out on the spot
Pick your turnover band and the services you need. Your monthly fee and any once-off fees are calculated immediately from our published price list — no waiting for a reply.
Book a consultation
Choose how you would like to be assisted. Pick the services you need, tell us about your business, then choose whether you want a written quote first or to go straight to the contract and debit order.
Once-Off Service Prices
One-time jobs quoted and done — no monthly fee. Pay once, we complete the work and hand over the paperwork.
Popular
Individual Tax Return (ITR12)
R 799
Your personal income tax return prepared, checked and submitted to SARS, with every deduction you are entitled to.
1
Company Tax Return (ITR14)
R 1199
Annual company return prepared and filed, with financial statements drawn up from your records.
1
Popular
New Company Registration
R 849
CIPC company or close corporation registration, name reservation, MOI and your registration certificate.
1
Tax Number & SARS Registration
R 449
Income tax number, VAT registration or PAYE registration set up with SARS on your behalf.
1
Tax Clearance Certificate
R 649
Tax compliance status and clearance certificate applied for and issued — needed for tenders and bank finance.
1
B-BBEE Affidavit
R 349
Sworn B-BBEE affidavit prepared for EMEs and QSEs, ready for tenders and supplier applications.
1
VAT Registration
R 949
Compulsory or voluntary VAT registration with SARS, including your VAT number and vendor setup.
1
SARS Dispute & Audit Assistance
R 1499
We answer SARS letters, object to assessments and represent you through an audit or dispute.
1
Catch-Up Bookkeeping (per month)
R 749
Months of unrecorded slips, invoices and bank statements captured and reconciled so your books are current again.
1
Payroll Setup (once-off)
R 1099
Your payroll set up from scratch — employee records, payslip template, PAYE, UIF and SDL registration.
1
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Let's get your books in order
Book a free 30-minute consultation by phone or WhatsApp. Send us your ID, your latest bank statements and any letters from SARS — we will tell you exactly where your business stands and what it will cost. Our office is online, so you never have to travel to us.
OfficeOnline practice — we work with clients across South Africa by phone, WhatsApp and email
How we work
Online office, Monday to Friday, 08:00 – 17:00 · Saturday mornings by appointment · Call or WhatsApp 073 769 6331
Send us an enquiry
Tell us what you need help with and we will come back to you within one working day. Prefer to talk? Call or WhatsApp 073 769 6331.
Client Contract & Debit Order
Our full accounting services agreement and debit order mandate, in one place. Read it, fill it in, sign it — then send it back by email or WhatsApp and we will open your file.
Bantu Bo Mbuso Accountants
Company registration number: 2026/157600/07
An online accounting practice serving clients across South Africa.
Email: bantubombuso@icloud.com
Phone / WhatsApp: 073 769 6331
The client
The person or business named in the signature block at the end of this document, whose details are supplied by the client when this form is completed and signed.
This document is an engagement letter and services agreement between the practice and the client. It sets out what we do, what we charge, what you must give us, how your information is protected, and how either of us may end the arrangement. It also contains a debit order mandate authorising the practice to collect its fees from your bank account. By signing below, the client accepts all of it.
1 Scope of services
The practice will render the accounting, tax and compliance services agreed with the client. Depending on what the client engages us for, the scope may include any of the following:
Bookkeeping and accounting records — capturing and processing sales, purchases, invoices, credit notes, bank statements and petty cash; reconciling bank, loan, VAT and inter-account balances; maintaining the general ledger, debtors and creditors; and producing a monthly or quarterly management report with a trial balance, income statement and balance sheet.
Payroll administration — preparing weekly, fortnightly or monthly payroll; issuing payslips; calculating PAYE, UIF and SDL; preparing and submitting the relevant EMP201 returns; issuing IRP5 and IT3(a) employee tax certificates; and assisting with UIF and Compensation Fund registrations and returns.
VAT — registering the client for VAT where required, preparing and submitting VAT201 returns, reconciling the VAT control account, and assisting with VAT audits, verifications and objections.
Provisional and income tax — preparing and submitting provisional tax returns (IRP6) and annual income tax returns (ITR12, ITR14 or ITR12T as applicable), calculating the tax liability, claiming allowable deductions, and dealing with SARS correspondence, verifications, audits and disputes on the client's behalf.
Annual financial statements — preparing annual financial statements in accordance with the applicable financial reporting framework, and the supporting working papers, for the client's own use, for lenders, or for submission to SARS, CIPC or a bank.
Company and entity registration — registering companies, close corporations and trusts; reserving names; registering tax numbers, VAT numbers, PAYE, UIF, SDL and COIDA; filing annual returns with CIPC; and preparing B-BBEE affidavits and the certificates needed to open a business bank account.
Business advisory — budgeting and cash-flow planning, pricing and costing reviews, structuring advice, funding and finance applications, and general business guidance. Advisory work is limited to the matters expressly agreed in writing.
Work outside the agreed scope — including but not limited to SARS audits and objections, CIPC reinstatements, forensic or due-diligence work, and any assignment requiring a registered auditor — will be quoted separately and only performed once the client has accepted that quotation in writing.
Unless a separate written engagement is concluded, the practice does not perform statutory audits, independent reviews, or any assurance engagement requiring registration with the Independent Regulatory Board for Auditors (IRBA).
2 Fees and how they are quoted
Fees are agreed in writing before work begins. The practice quotes on one of the following bases, and the basis applicable to the client is recorded in the debit order mandate in clause 9:
Fixed monthly fee — a set amount per month for recurring work such as bookkeeping, payroll and VAT, based on the volume of transactions, the number of employees and the number of bank accounts. This is the basis most clients are on.
Fixed fee per assignment — a once-off amount for defined work such as a company registration, a set of annual financial statements or an income tax return.
Hourly rate — charged for advisory work, SARS disputes, audits and any work that cannot reasonably be estimated in advance. Time is recorded and reported to the client.
Fees exclude disbursements and third-party costs, which are charged at cost. These include CIPC filing fees, SARS penalties and interest, bank charges, software subscriptions, and any fee paid to a third party on the client's behalf.
Fees exclude VAT unless expressly stated otherwise. Where the practice is registered as a VAT vendor, VAT is added at the prescribed rate.
The monthly fee is reviewed annually, and may be adjusted where the client's transaction volumes, employee numbers or number of entities change materially. The client will be given at least 30 days' written notice of any increase. Accounts unpaid after 30 days may attract interest at the prescribed rate, and the practice may suspend work on overdue accounts after giving the client written notice and a reasonable opportunity to pay.
3 Your responsibilities as the client
The accuracy and completeness of the records we work from remains the client's responsibility. To allow us to do our work properly and on time, the client undertakes to:
Provide complete and accurate records, including all sales invoices, supplier invoices, credit notes, till slips, deposit books, expense claims and any other source documents, in a legible and usable form.
Provide full bank statements for every business bank account, loan account and credit card, for every period under engagement, including statements for accounts opened or closed during the period.
Provide all invoices, statements, contracts and correspondence relevant to the business, including any letters, notices or assessments received from SARS, CIPC, the Department of Labour, the UIF or the Compensation Fund.
Give the practice access to the accounting, payroll and banking software used by the business, at the level of access reasonably required, and keep that access current.
Deliver records by the agreed monthly cut-off date, so that books, returns and payroll can be completed before the relevant statutory deadline.
Notify the practice in writing of any change in the business, its ownership, its bank accounts, its employees, its VAT status or its tax affairs that may affect the work.
Review and approve all returns, financial statements and reports prepared by the practice before they are submitted, and sign off on them where required.
Retain the original source documents, and keep the practice informed of where those documents are held.
Where records are late, incomplete or inaccurate, the practice cannot guarantee that statutory deadlines will be met, and any penalty, interest or additional fee arising from that delay remains the client's responsibility.
4 Confidentiality and POPIA compliance
The practice treats all client information as confidential. We will not disclose it to any third party except where the client has authorised us to do so in writing, where disclosure is required by law or by a court, or where it is necessary to render the agreed services — for example, submitting a return to SARS or a filing to CIPC.
The practice processes the client's personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA). In doing so:
Personal information is collected only for the purposes of the engagement — accounting, tax, payroll, statutory filing and advisory work — and for related lawful purposes.
Information is processed lawfully, with the client's consent and as required to perform the engagement, and is kept accurate and up to date.
Information is stored securely, with access limited to staff and service providers who need it, and is protected by reasonable technical and organisational safeguards.
Information is not transferred outside South Africa unless the recipient is subject to a law, binding agreement or corporate rules providing an adequate level of protection.
Information is retained only as long as required by law and by the practice's retention policy, after which it is securely destroyed or de-identified.
Where the practice engages a third-party service provider — for example cloud accounting software, payroll software or a secure document portal — that provider is required to apply equivalent confidentiality and data-protection standards.
The client has the right to request access to the personal information the practice holds, to request correction or deletion of that information where the law permits, and to lodge a complaint with the Information Regulator. Requests may be sent to bantubombuso@icloud.com.
The practice's duty of confidentiality continues after this agreement ends.
5 Retention of records
The practice retains client records, working papers and supporting documents for a minimum of five years after the end of the tax year to which they relate, and for longer where a specific law requires it — including the retention periods prescribed by the Tax Administration Act 28 of 2011 and the Companies Act 71 of 2008.
Records are stored electronically in a secure environment with restricted access. On termination of this agreement, the client may request the return of its records, and the practice will hand over the accounting data, working papers and source documents it holds within a reasonable time, subject to settlement of any outstanding fees. The practice may retain copies where retention is required by law.
6 Termination
This agreement runs from the date of signature until it is terminated by either party.
Either party may terminate this agreement on 30 days' written notice, delivered by email or WhatsApp to the contact details recorded in this document.
Where the client terminates, fees for work already performed and for the month in which notice is given remain payable, together with any disbursements already incurred.
Where the practice terminates, it will complete any work in progress that can reasonably be completed within the notice period, and will hand over the client's records as set out in clause 5.
The practice may suspend or terminate the engagement immediately where the client fails to provide records, fails to pay fees due, asks the practice to act unlawfully or unethically, or where continuing the engagement would place the practice in breach of any professional or statutory obligation.
Termination of this agreement automatically cancels the debit order mandate in clause 9, and the practice will notify the client's bank accordingly.
7 Limitation of liability
The practice will perform its work with reasonable skill, care and diligence, in accordance with the standards of the profession and the laws of South Africa. The practice does not, however, guarantee any particular outcome, refund, assessment or decision by SARS, CIPC or any other authority.
The practice's liability arising from this engagement is limited to the total fees paid by the client for the specific assignment in which the loss arose, or to the fees paid in the twelve months preceding the claim, whichever is the greater.
The practice is not liable for indirect, consequential or special loss, including loss of profit, loss of business, loss of opportunity or reputational harm.
The practice is not liable for loss caused by records that are late, incomplete, inaccurate or withheld by the client, or by information the client failed to disclose.
The practice is not liable for penalties, interest or additional tax arising from the client's own acts or omissions, or from the client's failure to act on advice given.
The practice is not liable for the acts or omissions of third parties, including banks, software providers, SARS, CIPC and other regulators.
The client indemnifies the practice against claims arising from information supplied by the client that is false, misleading or incomplete.
Nothing in this clause limits any liability that cannot lawfully be limited, including liability under the Consumer Protection Act 68 of 2008 where that Act applies.
8 Professional bodies and the laws we work under
The practice trades as Bantu Bo Mbuso Accountants and is registered with the Companies and Intellectual Property Commission under company registration number 2026/157600/07, where applicable. The practice is a registered tax practitioner. Tax practitioner registration is held under section 240A of the Tax Administration Act 28 of 2011, which requires registration with a recognised controlling body and compliance with its code of conduct. The practice works within the ethical framework of the accounting and tax profession, including the fundamental principles of integrity, objectivity, professional competence and due care, confidentiality, and professional behaviour.
The practice renders its services in accordance with the laws of the Republic of South Africa, including but not limited to:
Companies Act 71 of 2008 — company registration, directors' duties, annual returns and financial reporting obligations.
Income Tax Act 58 of 1962 — income tax, provisional tax, deductions, allowances and assessments.
Tax Administration Act 28 of 2011 — registration as a tax practitioner under section 240A, returns, record retention, objections, appeals and SARS powers.
Value-Added Tax Act 89 of 1991 — VAT registration, VAT201 returns, input and output tax, and the VAT treatment of supplies.
Close Corporations Act 69 of 1984 — the administration, accounting records and annual duties of close corporations.
Basic Conditions of Employment Act 75 of 1997 — payslips, hours of work, leave and the records an employer must keep.
Unemployment Insurance Act 63 of 2001 — UIF registration, contributions and declarations.
Compensation for Occupational Injuries and Diseases Act 130 of 1993 — COIDA registration, assessments and the letter of good standing.
Skills Development Levies Act 9 of 1999 — SDL calculation, payment and the related workplace skills reporting.
Protection of Personal Information Act 4 of 2013 — the processing and protection of personal information, as set out in clause 4.
Consumer Protection Act 68 of 2008 — applied where the client is a consumer within the meaning of that Act, including the right to fair and honest dealing, fair terms and conditions, and clear fee disclosure.
Where any provision of this agreement conflicts with a law that cannot be varied by agreement, that law prevails and the remaining provisions continue in force.
9 Debit order mandate
This is an authority and mandate given by the client to Bantu Bo Mbuso Accountants (registration number 2026/157600/07) to collect the fees due for accounting services by debit order against the client's bank account. The client's bank details are recorded below and are supplied by the client when this form is completed.
Savings Transmission or as quoted per assignment
Mandate details — completed by the client
Account type
Amount or fee basis
Frequency
Monthly
Authorisation
By signing this mandate, the client authorises Bantu Bo Mbuso Accountants to issue debit orders against the account detailed above, monthly, for the fees due in terms of this agreement, and authorises the client's bank to debit that account accordingly. The client confirms that the account is held by the client, that the client is authorised to operate it, and that the details supplied are correct.
The client understands and agrees that:
The debit order will run monthly on or about the collection date recorded above, or on the next business day where that date falls on a weekend or public holiday.
The amount collected will be the agreed monthly fee, or the amount quoted and accepted for a specific assignment, and the practice will give the client written notice of any change to the amount at least 30 days before it takes effect.
Where a debit order is returned unpaid for any reason, the client remains liable for the amount due, together with any bank charge or administration fee levied as a result, and the practice may represent the debit order.
The client may cancel this mandate at any time by giving written notice to the practice by email at bantubombuso@icloud.com or by WhatsApp to 073 769 6331. Cancellation takes effect on receipt of the notice, and the practice will confirm cancellation in writing and notify its bank. Cancelling the mandate does not cancel the client's obligation to pay fees already due.
The client may also ask its own bank to stop the debit order, but remains liable to the practice for any amount already due.
The practice will not cede or transfer this mandate to any third party without the client's written consent.
10 Signature block
Complete every field below, tick the confirmation box, then sign and date the form. A typed name in the signature field is accepted as an electronic signature for the purposes of the Electronic Communications and Transactions Act 25 of 2002.
Send the form to us
Complete the fields above, tick the confirmation box, then choose how you would like to send it. Every button saves your completed agreement as a signed PDF file straight to your device — no printing needed — ready to send to our office by email or by WhatsApp, and we will open your file and confirm your first collection date.
Nothing is sent until you press one of these buttons. Your signed PDF is saved to your device first, so you always keep a copy.
Prefer to talk it through first? Call or WhatsApp 073 769 6331 and we will walk you through the agreement line by line before you sign.
Get your quote in a minute
Tell us what your business turns over in a month. We show you only the services that apply to a business your size, add up the monthly fee and the once-off jobs on the spot, and you can send it to us or subscribe at that exact price.
No waiting for a reply. The figures below are our published fees — the same ones we will put in your written quote.
Build your quote
1. How much does your business turn over in a month?
Pick the band that matches your average monthly turnover. Your monthly accounting fee comes straight from that band.
2. What is included in your monthly fee
These are the monthly services that apply to the band you chose. They are already in the fee — nothing extra to tick.
Monthly bookkeeping — your invoices, slips and bank statements captured and reconciled every month.
Bank reconciliations — every account balanced to the cent, every month.
Annual income tax return — prepared, checked and submitted before the deadline.
VAT201 returns — registered, calculated and filed every two months.
Monthly management report — a plain-language summary of what you earned, spent and kept.
Provisional tax submissions — both payments worked out and filed on time.
Payroll for your staff — payslips, PAYE, UIF and SDL calculated and paid over.
Quarterly sit-down on your numbers — a scheduled call to go through the figures and plan ahead.
Cash-flow planning — a simple forecast so you know what is coming in and going out.
Creditor and debtor control — we chase what you are owed and keep track of what you owe.
Management accounts — a full monthly set of accounts, not just a report.
Budget tracking — your actuals measured against the budget every month.
Advisory support — pricing, hiring, buying equipment and growth decisions, whenever you need them.
Custom scope — for turnover above R1 million a month we scope the work with you and quote a fee that fits it.
3. Once-off jobs that apply to a business your size
Tick anything you need done once. Only the jobs that make sense for your turnover band are shown — tick nothing if you do not need any.
There are no once-off jobs to add for this band — your monthly service covers everything you need. Call us if something specific comes up.
4. Your quote
R0 – R50 000 a month
Monthly accounting fee
R2 499
Once-off jobs (2 jobs)
R5 000
Due on acceptance
R2 499
Fees exclude VAT. Your first month’s fee and any once-off jobs are payable when you accept the quote; the monthly fee then continues by debit order.
Add your name and contact details so we can put the quote in writing and open your file. Everything else is already worked out above.
Not sure which band you are in?
Add up what your business takes in over a normal month — sales, fees, contracts, everything before expenses. That is your monthly turnover. If you sit on the edge of two bands, choose the higher one and we will confirm the right fee when we look at your figures.
If your turnover changes a lot from month to month, tell us in the notes. We review your band with you every year, and we will move you down if the work drops.
What happens after you send it
We check your quote against your figures, put it in writing and send it back to you — usually the same working day. Nothing is charged until you accept it in writing.
If you subscribe, your client contract and debit order mandate arrive with the same price already filled in. You sign, we open your file and your first month of bookkeeping starts.
Bantu Bo Mbuso Accountants — accounting, bookkeeping, payroll and tax for South Africa's small businesses.
Thandi's Hair Studio, SowetoNdlovu Building Contractors, MidrandOrlando East Spaza & GrocersDlamini Logistics, DurbanKasi Kitchen Catering, PolokwaneMokoena Family Trust, Cape TownUbuntu Auto Repairs, PretoriaBuhle Fashion House, NelspruitSizwe Security Services, BloemfonteinLerato Day Care Centre, Gqeberha
Thandi's Hair Studio, SowetoNdlovu Building Contractors, MidrandOrlando East Spaza & GrocersDlamini Logistics, DurbanKasi Kitchen Catering, PolokwaneMokoena Family Trust, Cape TownUbuntu Auto Repairs, PretoriaBuhle Fashion House, NelspruitSizwe Security Services, BloemfonteinLerato Day Care Centre, Gqeberha
Thandi's Hair Studio, Soweto
Ndlovu Building Contractors, Midrand
Orlando East Spaza & Grocers
Dlamini Logistics, Durban
Kasi Kitchen Catering, Polokwane
Mokoena Family Trust, Cape Town
Ubuntu Auto Repairs, Pretoria